Strathblane Primary Fundraisers Meeting
3 March 2009
In Attendance
Linda Barclay, Beatte Beck-Schwahn, Derek Fabel, Elaine Holmes, Traci Leven, Louise McHugh, Vivienne MacKay, Lorna Ash
Apologies
Eleanor Forrest, Suzi Ure, Gun Orgun, Anne Scott, Nicki Corrigan, Debbie Bolton
Minutes of Previous Meeting
Agreed
Family Ceilidh
Organisers – Vivienne MacKay, Traci Leven
20 March 7 pm – 10.30 pm Trossachs Ceilidh Band booked. Scottish/Irish theme. 120 tickets printed. School children who play fiddles and pipes have been invited to play a recital.Traci Leven agreed to organise hampers. A note will be placed in school bags asking parents to provide suitable items to place in the hampers (to make 6 hampers if possible). There will be an auction to be compered by Linda Barclay (5 items to auction). Elaine Holmes agreed to be the home baking co-ordinator. She will arrange to collect the baking, take it to the hall for 6.30pm and arrange it on the tables. She also agreed to speak to Amanda Hutchison about table decorations. It was stated that Mrs Myles had agreed that the Primary 5 mural of Robert the Bruce on his horse could be used for the event. The nursery will make shamrocks.
Derek Fabel agreed to be the furniture co-ordinator with Linda, Traci and Beatte helping. All to meet between the hours of 3.30pm and 4.30pm on Friday 20 March. Vivienne produced a plan of the layout – 15 tables and large lunch tables to be used. It was decided that people would be asked to sell raffle tickets on the night. At the end of the event people are expected to help with the tidying up – bags will be handed out.
Red Nose Day
13 March
A joke competition has been organised. There will be prizes for the best jokes as decided by each class. The Pupil Council will pick the best overall joke. All jokes will be used to make a joke book which will be sold to raise funds for the school.
Rag Bag
Monday 27 April (afternoon)
A letter will be placed in school bags prior to the Easter Holidays.
Summer Fair
23 May
Lorna Ash, representing the Strathblanefield Community Development Council, spoke about the gala days that had previously taken place in the Community. She said that a survey had been conducted in the community to establish if they wanted a gala day. The results had been divided so it was suggested that the school fair and gala day could be run together. During previous gala days the Strathendrick Pipe Band had started a parade from the war memorial to the school. They had races, stalls, a tug-of-war, local football teams and barbecues. The last gala day was approximately 10 years ago.
Linda confirmed that she had arranged to attend each class to obtain ideas from the pupils.
The proposals so far for the day are as follows:-
10am -11am 5km Race for children. Children will receive prizes based on the amount of sponsor money raised. Committee to generate sponsor ideas for prizes. Linda stated that she had potentially secured funding of £15000 from Stirling Council for MUGA . She confirmed that if it could be demonstrated by July 2009 that there has been significant progress towards the securing of additional funds for the MUGA this would keep the grant alive. On that basis she was hoping to raise funds from the race for MUGA.
11am-2pm Summer Fair in school and grounds. The suggestion was to have a North American theme possibly with bucking brontos (2 uniform staff and usually outdoors), bouncy castle, skate ramp, candy floss, snow cones, popcorn and nachos. Linda agreed to source these and obtain costings. It was also suggested that there could be a car wash (manned by children) and that the community policeman, David McNally, could be contacted with a view to asking about police cars, fire engines, and bike engraving. He may also be able to offer local advice on the race and licensing. Louise agreed to contact him. It was also suggested that Strathblane Falconry could be contacted to ask if they would be prepared to do a display in return for the publicity. Louise agreed to contact the falconry also. In relation to the stalls it was suggested that second hand books, clothes (including school and dancing uniforms) and games could be popular . Other suggestions were a tombola, a stall selling the joke books, craft stalls, pot decorating and stone painting.
2pm – 5pm it was suggested that unsigned bands within the local area could play during this period
5pm – 10pm It was suggested that the CDT would organise this part of the event with the assistance of the SPF. It is anticipated that there will be a barbecue, marquee tent with bar and a live band all within the school and playground area. In order to do this it would be necessary to apply for a licence. It was suggested that the licence application should be until 11 pm to allow time for finishing drinks. Louise McHugh agreed to contact the licensing office of Stirling Council to clarify the restrictions that would apply and to obtain an application form for an Occasional Permission.
Linda suggested that instead of paying to take part in activities the attendees could purchase tickets which could be used throughout the day/evening. It was agreed that St John’s Ambulance would be contacted to request their attendance.
MUGA
Linda said that she has instructed 3 businesses to carry out a survey. She will be focusing on MUGA over the next 8-10 weeks.
Fair Trade Fashion Show
Anne Scott will update at future meetings
AOCB
Traci confirmed that she had been asked to clear out the fundraisers cupboard in the school and she confirmed that she agreed to attend on Thursday to do this.
Date of Next Meeting
21 April at 8pm Kirkhouse Inn – all parents welcome