Minutes from Strathblane Primary Fundraisers meeting, 6th October 2009
Present: Traci Leven, Beate Schwahn, Anne Scott, Anne Horrocks, Kim Jones, Marian Hoyle, Ruth Reynolds, Louise McHugh, Derek Fabel
Apologies: Christine Baume, Linda Barclay
Matters arising from last meeting: Size of the school hall is 150 people, however we do not know what the fire regulations state.
Programme of events for the coming year:
• The Fair Trade/ethical fashion show is scheduled for 23rd October and is being co-ordinated by Anne Scott. Doors will open at 7pm with a 7:30pm start for the show. After the show fashion items will be for sale. Payment to be made by cheque or correct cash.
• The Halloween Disco will take place on Friday 30th October at the school, and will be co-ordinated by Beate Schwahn and Anne Horrocks. The DJ has been booked. There was some discussion about the pricing of snacks and glow sticks, keeping in mind we would like to earn more than £150 to cover the cost of the DJ and make some profit, i.e. fundraise. The timing of the event will be 6:30-7:30pm (P1-3) and 8-9pm (P4-7). Helpers will be needed to set up the hall from 3:15pm onwards. Reflecting on last years event I have the comments which were not made at the meeting:
♣ we had a bit of trouble during the change-over from the early session to the later session because of the need to make sure that P1-3 are signed out appropriately. Last year some parents became mildly abusive when the people at the front desk insisted that people were signed out appropriately. My suggestion would be that we ask for a teacher to be present at the dor during changeover. This will hopefully give us a little more authority with regard to signing people out and keeping the P4-7s outside until the hall has been cleared.
♣ Could we ask for some school staff to be present?
• The Christmas Fair will take plave on Friday 27th November 2009 from 7-9pm at the school and will be coordinated by Ruth Reynolds, Beate Schwahn, Christine Baume and Louise McHugh.
• we will ask vendors for £15/table and a contribution to the raffle
• discussed volunteers to help with the creative manufacture of gifts by the students
• there will be a Santa’s Grotto
• some discussion about food: pizza/baguette/ciabata, wafles, mulled wine and juice (Christine), chocolate fountain
• Christmas Concert Hampers : during the Cristmas Concert on the 15th December, Debbie Bolton and Gun Orgun have agreed to organise the hampers.
• Valentines Curry Night to be held on Friday 12th February, 2010 in the Village Hall.
♣ Ruth Reynolds proposed this exiting new event for adults and outlined how it might run. Fundraising by selling tickets for the night, paying jukebox, guessing game (Tracy). To avoid having to wash a lot of dishes and to be environmentally friendly, it was suggested that people bring their own crockery and cutlery.
• Quiz Night to be held on Friday 19th March, 2010 organised by Wendy and Sandy.
• Summer Fair (provisionally 5th June, 2009).
♣ discussions centred around trying to make the event more of a community afair by asking different community groups to all contribute to the Summer Fair. Linda Barclay to approach if she would like to take over the oraginsation again.
♣ discussed presentation of a price for the best ‘scarecrow’ but details yet to be finalised.
♣ Cathy Moir is keen to develop a recipe book to be sold at the fair.
♣ we have not decided on a theme yet.
There was a suggestion that a flyer asking for volunteers for the various events would be distributed via the school bags.
The meeting closed at 10:05pm.
Next Meeting
The next meeting will be at 8.15pm on Tuesday 3rd November, 2009. Blane Valley Inn.