Strathblane Primary Fundraisers Meeting 3 November 2009
Present Beate Schwahn , Ruth Reynolds, Derek Fabel, Elaine Holmes, Louise McHugh
Apologies Ruth Wilson, Christine Baume Kennedy
The Minutes of the meeting of 6 October 2009 were confirmed as accurate
Fairtrade Fashion Show – 150 tickets printed and sold out. It was a great success. Profit of £680 so far. Due to the popularity of the show it was suggested that 2 shows could possibly run next time or a larger venue could be sought.
Halloween Disco- 107 children paid. There was a total of £80 profit for the night. The disco is predominantly for entertainment and not a fundraising event as such. However, it was suggested that next year a £2 entrance fee should be charged. Everybody agreed that the halloween biscuits were a success.
Christmas Fair 27 November 7pm – 9pm. Advertisements are to be placed in Park Life and possibly Mugdock Country Park (with permission). Derek Fabel agreed to produce a flyer to be placed in the local shops and library. Santa has arranged to visit and the flyer should state that there will be a photo opportunity.
Entrance fee will be £2 adults and 50p children. This includes 1 free drink.
Stalls – Children’s arts and crafts (children will make these in the school)-Beeswax candles, fun pegs,chocolate houses, paper stars, baubles etc. The school has ordered stickers saying – “handmade by…..”. School calendars will also be available.
There will be a lot of other stalls selling arts, crafts and books. It was agreed that the food stalls shall not handle money but payment shall be by ticket purchased at the entrance. Each ticket will cost 50p and a list of foods/drinks and number of tickets required shall be available on the night – mulled wine, juice, tea/coffee, fairy cakes, waffles, muffins, chocolate fountain etc.The food will be available at the back of the hall and the benches will be provided to prevent spillages. Each stall requires 2 shifts of 1 or 2 volunteers (depending on size/complexity)
Set-up it was agreed that the school tables are to be used. There may not be enough large tables but smaller ones will be fine for some stalls. Tables will be covered with white paper. Fairy lights will be used in the hall. The stage will be decorated with black material, tinsel, a hay bale and sleigh with a few wrapped boxes. It was agreed that the decorators should bring plenty of tape and scissors.
Raffle – All stall holders will be asked to donate a prize and local businesses will be approached. Hazel Campell has kindly agreed to organize the raffle.
AOCB Linda Barclay has provisionally agreed to organise Summer Fair 2010. The Community Development Trust should be approached.
Date of Next Meeting Thursday 14 January at 8.15pm in Blane Valley Inn