Strathblane Primary Fundraisers Group Minutes
Meeting held on 14th January 2010.
Present: Beata Schwahn, Derek Fabel, Linda Barclay, Louise McHugh, Elaine Holmes
Apologies: Suzy Ure, Ruth Reynolds, Ruth Wilson.
Minutes from last meeting accepted.
Review of Christmas Fair
Good co-operation between the school, children and fundraisers was reported.
The Christmas fair raised £1030 and the hampers from the Christmas concert raised an additional £330. The current balance of funds at present is £9,576.
Feed back and suggestions for next years Christmas fair:
● Crafts should be started earlier possibly with collaboration between pupils to make bigger items which would alter the expectation of parents to buy all their children’s crafts. A mix of large and small crafts would be good.
● Better display of children completing crafts was suggested e.g. poster of photos showing children doing crafts to be generated and displayed in hall.
● Look at each stall individually to determine profitability
● Savoury food – was not that successful, better promotion needed
● Entry – became very congested, advanced ticket sales discussed as a possible solution
● Very successful stalls included, Santa’s grotto with over 100 visits, the chocolate fountain, the chocolate stall and the coffee/tea stall
Valentines Curry Night – Friday 12th February
This night has been cancelled due to worries about people being away on holiday as the 12th is just before the mid-term break with possible financial risk. Event planned to be held possibly in next academic year. To confirm with Ruth Reynolds who offered to organise the event.
The news of this will be circulated via the website and notice board at school.
Quiz Night – Friday March 19th
Wendy Hamilton has agreed to do the artwork, including tickets and handouts.
Wendy and Sandy are going to organise the questions.
Time of event agreed as 7pm for 7.30pm start.
Helpers will be needed after school to help set up the tables and chairs.
Beata is to check if more tablecloths are needed.
Summer Fair – Saturday 5th June
The school have suggested Europe along with some sports as the theme for this year’s summer fair.
It will be a community event with the Community Development Trust being involved.
Funding, suggested that the day event could be solely for interactive whiteboards for the school with a silent auction in the evening raising funds for improving outdoor facilities. Both to be proved by PC in there next meeting. It was suggested that one target and aim would be more powerful and a visual reminder of this would be good, e.g. ladder or thermometer wall display of the target and of fund raising achieved. Overall target suggested as £6000.
Suggestions for Fair
To eliminate race and parade as these did not work particularly well last year.
To start the Summer Fair with a ‘grand opening’ of the play park (if work is complete). The pipe band would be involved in this and then lead everyone down to the school (need to ask band if they want to be involved).
The main event would run from 12 – 3pm at the school.
Inflatables – to be lead by the Out of School Care Club
Linda Barclay will look into the possibility of accessing funding for this through the Community Pride Fund and will contact the Community Council.
General Stalls
Wine – this did not do very well during the day last year and it was suggested that it should be held in the evening instead.
Beer tent – to be run in the evening only
Business stalls – 2 stalls wanted by Guns work colleagues, Wendy Ross, Fair trade stall, Anne Balfour book stall.
Composting Clinic – to be run by the gardening club (need to confirm with Gardening Club).
Food stalls
BBQ at lunch time, to be lead by the Scouts or the Football Club
Cotton Candy, Bree volunteered, use of large machine suggested, LMcH to look on E-bay for suitable machine. LB to look at using Community Pride Fund to purchase this.
Café – guild and WI to be approached and asked to help. Discussion about asking for donation of home made cakes from parents rather than buying them in.
Alternative food also discussed. Food which would follow the European theme e.g. soups, pizza, pitta breads, baguettes, salads. Bfeate will meet with Ruth Reynolds about providing lunch type food. LB to look into possibility of using the kitchen and the availability of kitchen staff on the day.
Whiteboard Presentation
LB to liaise with Sandra Logan regarding the possibility of having a presentation by a whiteboard manufacturer in the main hall during the main event of the fair.
It was suggested that any sponsors could be thanked and advertised on the white board during the fair.
Possible feedback of use of whiteboards in schools from Anne Spencer who previously worked in a primary school using whiteboards.
Games
Downscale from last year. (need to ask football club to lead game stalls).
Suggested stalls included: Beat the goalie, tug of war and a sponge toss.
Beauty treatment and jewellery making – to be located in GP room
Story time – professional story teller to be located in nursery room
Large clear posters of the stalls and a plan of activities are to be designed and displayed.
Unsigned Bands 3.30pm – 5.30pm
To be held in the Edmonston Hall
Vivienne is the lead for this event.
It was suggested that the marketing of last year could be improved upon and that it would be good to market local teenagers through Balfron High School. Also the possibility of linking the bands playing at the event to a U-tube clip was suggested.
John has agreed to contact his connection for the PA System.
Evening Event 5pm – 10.30pm (to be confirmed with Sandra Logan and Mr Thom)
To be held at the school
BBQ – to be lead by the Community Development Trust
Beer Tent – to be run by the Blane Valley
Band – to start at 7pm
Cinema – DF to lead, volunteers needed.
Silent Auction – to be held during the evening event. Pieces of paper detailing prizes to be laid out at the back of the hall and bidding is carried out during a set time period.
It was suggested that the business stalls contributed 50% of any profit from the day instead of a fee per table.
All the above is subject to authorisation from the Parent Council and the School.
LB to write an advert for the fair which will be published in Park Life.
AOB: None
Date of next meeting: Tuesday 23rd February in the Blane Valley at 8.00pm.